A chart from a PivotTable

To compare managers, the simplest thing is to draw a chart right from the orders table. But you get a mess:

fx
A
B
C
D
E
F
G
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Manager
City
Category
Revenue, $
Emma
Boston
Electronics
12400
Ben
Denver
Clothing
3200
Emma
Austin
Electronics
8700
Olivia
Boston
Clothing
5100
Olivia
Denver
Electronics
4800
Ben
Boston
Clothing
2900
Leo
Austin
Electronics
15300
Emma
Denver
Clothing
6100
Leo
Boston
Electronics
7400
Ben
Austin
Clothing
3900
Emma
Boston
Clothing
4400
Leo
Denver
Electronics
9800
Sheet1

It has twelve columns, one per order. Emma has four of them, Leo has three, and you can't tell by eye who's ahead.

PivotTable first, chart second

A chart draws the rows of a table as they are: as many rows, as many columns. It doesn't add anything up by itself. Adding up orders by manager is what a PivotTable does, so you build the report first and then create the chart from it. Below, the report by manager is already built, and all that's left is to draw it:

Click a cell in the report, then on the Insert tab click the Column chart icon
fx
A
B
C
D
E
F
G
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Manager
City
Category
Revenue, $
Emma
Boston
Electronics
12400
Ben
Denver
Clothing
3200
Emma
Austin
Electronics
8700
Olivia
Boston
Clothing
5100
Olivia
Denver
Electronics
4800
Ben
Boston
Clothing
2900
Leo
Austin
Electronics
15300
Emma
Denver
Clothing
6100
Leo
Boston
Electronics
7400
Ben
Austin
Clothing
3900
Emma
Boston
Clothing
4400
Leo
Denver
Electronics
9800
Sheet1
The PivotTable has been deleted, so the chart has nothing to be based on. Restore the sheet with the reset button to the right above the ribbon.

The Grand Total row isn't on the chart. Excel doesn't draw a total next to the parts it's made of: next to it, the other columns would become very short.

A chart from a PivotTable is linked to the report, not to the orders table, which is why it was rebuilt right after the report. If you change a number in the source table, refresh the PivotTable first: on the PivotTable Analyze tab, click Refresh, and the chart is redrawn right after it.

Excel took the title "Sum of Revenue, $" from the report. If someone else will see the chart, rename it the same way as any other: double-click the title.

Twelve orders in the table or twelve thousand, a chart like this still has one column per manager. The PivotTable does the adding up, and the chart only draws its report.

The last task below the lesson brings the whole course together: prices with VLOOKUP, totals with a formula, a PivotTable and a chart from it. After that, try the same thing on your own data: open the sandbox, click Open .xlsx and upload your own export. To keep the techniques fresh, solve a few tasks at a time in the trainer.